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Raatz: Bill to address proof of mailing dates passes Senate


Contact: Jesse Cordray, Press Secretary


Emma Balzer, Press Secretary Intern

Raatz: Bill to address proof of mailing dates passes Senate

STATEHOUSE (Feb. 2, 2021) — A bill authored by State Sen. Jeff Raatz (R-Richmond) that would address proof of mailing dates unanimously passed the Senate today.

Through the United States Postal Service, small- and medium-sized businesses can use a cost-effective meter to print accurate postage on mail pieces as proof of payment, while stamps serve as proof of payment for the general public. Under current law, metered mail is treated separately from general mail in that it does not receive an updated date and time printed on it when being sorted at the post office. This could result in a business being held accountable for any delays in the mailing process.

Senate Bill 195 would provide that payment mailed to the county treasurer with metered postage is timely received if: the envelope is properly addressed to the county treasurer; has sufficient metered postage from an approved meter provider by the United States Postal Service; the metered postage is affixed to the envelope and bears the actual date of when it was affixed and that the date listed is on or before the due date; and the envelope is received by the county treasurer no later than five days after the due date.

"To ensure businesses aren't being fined for mail that was sent on time, SB 195 will provide a five-day grace period to metered postage," Raatz said. "Under current practice, county treasurers across the state have a hard time deciphering when metered mail was sent compared to when it is received. Making these changes will ensure county treasurers are able to work more efficiently."

SB 195 will now move to the House of Representatives for further consideration. To learn more about SB 195, click here.